Overview of Scout Appointments

Quick Reference Guides

Appointments Conversation

Introducing the AAC

The Appointments Advisory Committee (AAC) is a mandatory sub-committee of the relevant Executive Committee
The AAC is appointed by the District Executive Committee
The AAC is responsible to the District Executive Committee
The AAC members are:
- Appointments Chair,
- Appointments Secretary and
- a pool of committee members

Role of the AAC

The AAC is responsible for:

Appointment Panels
Appointment Reviews
Suspensions
Complaints
Cancellations

Appointments Panels

Welcome the new volunteer to Scouting
Introduce the new volunteer to their role
Understand what the new volunteer would like to get from Scouting
Introduce the Values, Promise and Policies of Scouting
Discuss the next steps in the appointments process for the new volunteer

To support with the delivery of the Appointment Panel conversations you can use the Appointment Meeting Conversation Guide (see below).Try to ensure that your AAC has a diverse range of members so that you can best meet the needs of any volunteer at an Appointment Panel.

Modernising your approach to AAC meetings - Investing in People Zone

Falkes Trello Workspace

Appointment Reviews

What is the Appointments Advisory Committee’s role?Ensuring that the Appointment Review process is working well across the District or County.The AAC is only responsible for ensuring that appointment review reminders are sent to line managers and reviewing the appointment review forms once they have been completed.

Suspensions

Who has the right to suspend an appointment?Only the District Commissioner has the authority to suspend someone, with the approval of their line manager (County Commissioner).What is the role of the Appointments Advisory Committee in dealing with suspensions?The committee supports the Commissioner in dealing with the consequences of this process, specifically supporting and advising on whether to lift the suspension and reinstate the person.What is the Appointments Advisory Committee’s role?To help ease the decision-making load on the Commissioner, and therefore reduce the likelihood of them being accused of personal prejudice against the adult.

Complaints

What is the role of the Appointments Advisory Committee in resolving disagreements between adults?Support the manager if necessary by considering the findings of an investigation.The Appointments Advisory Committee does not investigate the dispute.

Cancellations

What is the Appointments Advisory Committee’s role in cancelling appointments?To support and advise the relevant Commissioner if required;To ensure a Cancellation/Suspension is recorded on Compass, with the appropriate reason for cancellation recorded.

Purpose of the Appointments Panel

Make new members of The Scouts feel welcomed
Ensure that new members are aware and accept the values, policies and promise of The Scouts
Support new members to understand the requirements of their role

Appointments Panel – Conversation Framework

Welcome the new volunteer to Scouting
Introduce the new volunteer to their role
Understand what the new volunteer would like to get from Scouting
Introduce the Values, Promise and Policies of Scouting
Discuss the next steps in the appointments process for the new volunteer

To support with the delivery of the Appointment Panel conversations you can use the Appointment Meeting Conversation Guide.

Appointments Conversation Guide (scouts.org.uk)

Scouts - Conversation guide for Appointments Panels

Appointments Panel Conversation

Structure of Conversation

Welcome the new volunteer to Scouting
Introduce the new volunteer to their role
Understand what the new volunteer would like to get from Scouting
Introduce the Values, Promise and Policies of Scouting
Discuss the next steps in the appointments process for the new volunteer

Welcome New Volunteers

Thank you
Introductory questions
Introduce the District/Area/County/Region
Explain the purpose of the conversation

Introduce the Role

Questions
Role descriptions
Agreeing the role

What the volunteer wants to gain

Questions
What does a new volunteer want from volunteering with The Scouts?
Training

Values, Promise and Policies

Questions
Values, Promise and Policies
Young Person First (Yellow Card)
Being aware and accepting the Values, Promise and Policies

Discuss the Next Steps (Appointments Process)

Questions
What does this look like in our district? : we discuss the appointment then pass on our recommendation to the DC who will notify the individual
Contacts

Close the Conversation

Questions
Is the volunteer leaving happy?
Thank You

After the Conversation

Informing the Appointments Secretary
Informing the Volunteer Manager

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